Trade Compliance Manager USA

Busch Vacuum Solutions is a leading manufacturer of vacuum pumps, compressors, and blowers for use in industries such as semiconductor manufacturing, food processing, metallurgy, biomedical, and material handling.

Busch Vacuum Solutions has an immediate direct hire opportunity open for a Trade Compliance Manager USA at our headquarters in Virginia Beach, Virginia!

Qualified individuals should apply NOW for an opportunity to find out why Busch is an amazing place to work!

SUMMARY

The Trade Compliance Manager is responsible for overseeing and ensuring that Busch Group, USA adheres to all international trade regulations and standards. This role involves managing export and import compliance, ensuring proper classification of goods, and preventing violations of trade laws. The position requires strong collaboration with internal departments such as supply chain, procurement, legal, and external partners to mitigate trade risks and ensure compliance with applicable international trade regulations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Exercise of judgment, discretion, and tact in all business matters and business relationships is required.  Strong interpersonal skills and the ability to maintain clear and cooperative working relationships with co-workers and demonstrate regular attendance and punctuality are essential.  The organization’s leadership promotes collaborative problem solving in both formal and informal work teams.  Participation in and contribution to teamwork within the organization is required. Necessary interpersonal skills include being a self-starter, motivated, creative, flexible, self-confident, deadline oriented and able to multi-task.   Employees must follow all quality and safety procedures of the company, including those at customer sites if applicable, and must abide by the corporate Code of Conduct in all situations.
 

Supervisory Responsibilities

None

Duties

Regulatory Compliance:

•    Ensure compliance with all relevant trade regulations, including the U.S. Export Administration Regulations (EAR), International Traffic in Arms Regulations (ITAR), Office of Foreign Assets Control (OFAC), and foreign import/export laws.
•    Maintain an up-to-date understanding of international trade regulations and implement necessary processes to ensure compliance.
•    Work with internal teams and external consultants to interpret, apply, and communicate trade compliance regulations to the business.

Export Controls and Licensing:

•    Develop and manage export licensing strategies, including obtaining and renewing necessary export licenses (e.g., EAR, ITAR).
•    Ensure proper screening of customers, vendors, and third parties against restricted and denied party lists.
•    Prepare and submit required documentation to regulatory agencies (e.g., U.S. Customs, Department of Commerce).
•    Ensure all necessary documentation for import/export transactions (e.g., export licenses, ECCN classifications, certificates of origin) is accurate and up to date.

Training and Awareness:

•    Develop and conduct regular training programs on international trade compliance, export controls, and relevant regulations for Busch Group employees across all relevant departments.
•    Promote awareness on trade compliance risks, procedures, and regulatory changes within the organization.

Internal Audits and Investigations:

•    Conduct internal audits of export/import transactions to ensure compliance with applicable laws and internal policies.
•    Respond to audits and inquiries from government agencies regarding trade compliance.

Trade Compliance Policies and Procedures:

•    Draft, update, and enforce company policies related to trade compliance, ensuring they are aligned with the latest regulations.
•    Implement robust internal controls to mitigate the risk of non-compliance and identify areas for improvement in the company’s trade compliance program.

Cross-Functional Collaboration:

•    Work closely with cross-functional teams such as supply chain, logistics, finance, legal, and procurement to ensure trade compliance at all stages of the product lifecycle.
•    Serve as the primary point of contact for trade compliance-related inquiries from internal teams and external partners.

Risk Management:

•    Identify, assess, and mitigate risks related to global trade compliance activities.
•    Stay informed of industry best practices and changes in trade regulations that may impact the company’s operations.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Tasks require walking, sitting, bending, reaching, mobility, frequent lifting and pushing/pulling.  Work requires computer skills (word processing, spreadsheet, and data-entry), attention to detail and accuracy.    Communication skills including listening and speaking are required for interaction with other employees, vendors, and customers. Strong interpersonal skills, the ability to balance multiple tasks and any stress associated with the duties and responsibilities of this position are essential requirements in the performance of this job. 

POSITION REQUIREMENTS

Company Values

Pfeiffer Vacuum believes that we are all suppliers and customers of someone in our organization.  Our employees must be able to demonstrate this customer-centric belief - which means that you are value-adding, reliable, performance-driven, innovative, service-minded and agile – in all of their business activities.  We expect that our company values of open mindedness, trust, communication, thinking strategically/being creative, being courageous, accountable and humble, ethical sensitivity/compliance, resilience/facing diversity and fostering a culture of empowerment, engagement and collaboration will drive the actions of our employees.

General Qualifications:

Must have experience with EAR and ITAR export licensing, as well as experience with technology control plans and deemed export reviews. Requires the ability to determine export jurisdiction applying appropriate analysis.  Must have excellent interpersonal skills with the ability to work with and through global, cross-functional teams.

Education and/or Experience

•    Bachelor’s degree in international business, Law, Supply Chain Management, or a related field.

•    Minimum 5-7 years of experience in international trade compliance, with strong understanding of U.S and international trade regulations (EAR, ITAR, OFAC). 

•    Certified Export Compliance Professional (CECP) or similar certification is a plus.

•    In-depth knowledge of U.S. export control laws (EAR, ITAR) and OFAC sanctions.

•    Understanding of global trade compliance programs, including EU regulations and other jurisdictions would be beneficial.

•    Must be proficient in Microsoft Office applications and have experience working with ERP systems (SAP preferred).  Must have knowledge in Export software such as SAP GTS (preferred). 

Mathematics Skills

Position requires general business math skills.

Language Skills

Position requires strong written and verbal skills.  The ability to communicate in English verbally and in writing is essential.  Reports, email correspondence, schedules, are all typical requirements of this position and must be effectively and professionally communicated.  

Reasoning Ability

Works on assignments that are semi-routine in nature where ability to recognize deviation from accepted practices is required.  The job requires a very independent way of performing work within set guidelines. Typically required to use spreadsheets, data base queries, multiple ERP Systems, presentations, and word processing applications.

Attention to Detail

Meticulous in tracking, documentation, and reporting of trade transactions.

Proactive Approach

Ability to anticipate regulatory changes and adjust company policies.

Certificates, Licenses, Registrations

Valid driver’s license and satisfactory driving record are required at the time of hire and periodically thereafter.

TOOLS AND/OR EQUIPMENT

This position uses a computer extensively with demonstrated abilities in the use of Microsoft products as well as other common office type equipment.  

WORK ENVIRONMENT

This position may work in various environments including office, factory or home settings.  Employees who choose to work from home are expected to comply with all company requirements for core work hours or in-person attendance at company meetings or events.  (as applicable)

Pfeiffer Vacuum is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.

If you are an individual with disabilities who needs accommodation or you are having difficulty using our website to apply for employment, please contact Rachel White at 530-572-8580.