Talent Acquisition Specialist

Since 1890, Pfeiffer Vacuum has been shaping the vacuum industry with groundbreaking innovations. Every day, over 4,000 employees at 10 production sites and more than twenty sales and service companies worldwide give everything for our customers. With our comprehensive portfolio, we offer solutions for all types of vacuum applications. We are not only driven by highest quality standards, but it is also our vision to be the most sustainable and fastest growing market player in our industry to drive technology for a sustainable future.

Apply now and make our success story yours too!

SUMMARY

The Talent Acquisition Specialist is responsible for owning and executing full-cycle recruitment across a variety of roles, from initial intake through offer and onboarding handoff. This role ensures alignment with business needs, compensation structures, and organizational priorities while delivering a high-quality hiring experience and maintaining high standards of candidate and stakeholder experience.

The Talent Acquisition Specialist partners closely with Hiring Managers and HR Business Partners to drive candidate quality, maintain process integrity, and ensure consistent, efficient recruitment execution across the organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Exercise of judgment, discretion, and tact in all business matters and business relationships is required.  Strong interpersonal skills and the ability to maintain clear and cooperative working relationships with co-workers and demonstrate regular attendance and punctuality are essential.  The organization’s leadership promotes collaborative problem solving in both formal and informal work teams.  Participation in and contribution to teamwork within the organization is required.  Necessary interpersonal skills include being a self-starter, motivated, creative, flexible, self-confident, deadline oriented and able to multi-task.  Employees must follow all quality and safety procedures of the company, including those at customer sites if applicable, and must abide by the corporate Code of Conduct in all situations.

Supervisory Responsibilities – None

Duties:

Full-Cycle Recruitment & Execution

• Manage full-cycle recruitment across assigned roles, including intake, sourcing, screening, interview coordination, offer development, and onboarding handoff
• Lead intake discussions with hiring managers to define role scope, expectations, and candidate profiles
• Drive clarity on role requirements and hiring expectations to ensure alignment and reduce downstream disruption
• Develop and execute sourcing strategies using job boards, networking, referrals, and direct sourcing techniques
• Vet candidates early for role alignment, including experience, expectations, and compensation, prior to hiring manager engagement
• Evaluate candidate qualifications, experience, and overall fit beyond resume alignment
• Drive recruitment process momentum, ensuring timely movement of candidates, feedback collection, and decision-making

Hiring Manager & HRBP Partnership

• Serve as the primary point of contact for hiring managers throughout the recruitment process
• Partner closely with HR Business Partners to ensure roles are aligned to approved compensation structures prior to recruitment
• Provide guidance on market conditions, candidate availability, and realistic hiring expectations
• Maintain consistent communication and accountability with stakeholders throughout the hiring process
• Proactively identify and escalate risks related to compensation, candidate alignment, or role scope changes
• Support offer development within approved compensation parameters and structured approval processes

Candidate Experience & Talent Engagement

• Conduct structured screening conversations to assess candidate qualifications, experience, and alignment
• Ensure candidates are informed, engaged, and aligned throughout the recruitment process
• Deliver a high-quality candidate experience through timely communication and professionalism
• Build and maintain talent pipelines for current and future hiring needs
• Support employer branding initiatives and represent the organization at career fairs, networking events, and recruiting activities as needed

Recruitment Operations & Compliance

• Maintain accurate and timely documentation within the Applicant Tracking System (ATS), including maintaining complete candidate records and activity tracking
• Ensure all candidate activity, notes, and status updates are consistently recorded
• Manage requisition lifecycle, including posting, updates, status changes, and closeout
• Ensure alignment between system data and internal reporting tools
• Support compliance with internal processes, audit requirements, and employment regulations
• Leverage recruitment data and market insights to inform hiring decisions and improve recruitment effectiveness
• Operate with consistency across entities, following standardized recruitment processes and best practices

Additional Responsibilities

• This role may support additional talent acquisition initiatives, process improvements, and cross-functional projects as needed to support evolving business needs.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Tasks require walking, sitting, bending, reaching, mobility, and occasional lifting (up to 10 pounds).  Work requires computer skills (word processing, spreadsheet, presentations and data-entry), attention to detail and accuracy.   Communication skills including listening and speaking are required for interaction with other employees, vendors, and applicants. Strong interpersonal skills, the ability to balance multiple tasks and any stress associated with the duties and responsibilities of this position are essential requirements in the performance of this job. Secondary duties with added requirements may be assigned from time to time.

POSITION REQUIREMENTS

Company Values

Pfeiffer Vacuum believes that we are all suppliers and customers of someone in our organization.  Our employees must be able to demonstrate this customer-centric belief - which means that you are value-adding, reliable, performance-driven, innovative, service-minded and agile – in all of their business activities.  We expect that our company values of open mindedness, trust, communication, thinking strategically/being creative, being courageous, accountable and humble, ethical sensitivity/compliance, resilience/facing diversity and fostering a culture of empowerment, engagement and collaboration will drive the actions of our employees.

General Qualifications

• Excellent verbal and written communication skills, with the ability to effectively engage candidates, hiring managers, and stakeholders.

• Strong interpersonal and stakeholder management skills, with the ability to build relationships and maintain effective working partnerships across the organization.

• Ability to manage full-cycle recruitment processes across multiple requisitions in a fast-paced environment.

• Ability to develop and execute sourcing strategies for a variety of roles using job boards, networking, referrals, and direct sourcing techniques.

• Strong organizational and time management skills, with the ability to prioritize competing demands and meet deadlines.

• Proactive and self-directed, with the ability to take initiative and independently drive recruitment processes forward.

• Sound judgment and decision-making ability, including the ability to assess candidate qualifications and alignment beyond resume review.

• General awareness of employment laws, regulations, and best practices related to hiring and recruitment.

• Experience using applicant tracking systems and sourcing platforms (e.g., LinkedIn, job boards) to manage candidate pipelines.

• Proficiency with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and collaboration tools such as Microsoft Teams.

Education and/or Experience

• Bachelor’s degree in Human Resources, Business, or related field preferred; equivalent professional recruiting experience will be considered in lieu of formal education
• 3–5+ years of full-cycle recruiting experience required
• Experience recruiting across multiple functions (technical, manufacturing, engineering, or corporate roles) preferred
• Experience partnering directly with hiring managers and stakeholders throughout the recruitment process
• Experience managing multiple requisitions simultaneously in a fast-paced environment
• Experience supporting recruitment initiatives such as process improvements, employer branding, or talent pipeline development preferred
• Working knowledge of employment laws, regulations, and best practices related to hiring and recruitment

Computer Skills

• Experience working within an Applicant Tracking System (ATS), including maintaining accurate candidate records and documentation; SuccessFactors experience preferred
• Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint
• Experience using Microsoft Teams or similar collaboration tools for communication and interview coordination
• Familiarity with sourcing platforms and tools (e.g., LinkedIn, Indeed, job boards, resume databases)

Language Skills

• The ability to communicate in English verbally and in writing is essential.  Reports, email correspondence, schedules, are all typical requirements of this position and must be effectively and professionally communicated. 

Mathematical Skills

• Basic math skills required.

Reasoning Ability

• Must be able to multitask and operate in a fast-paced environment while maintaining a disciplined approach to oversee all personnel needs.
• The ability to understand the company’s needs and requirements is essential. 
• Must be able to solve both practical and complex problems and deal with a variety of factors in situations where only limited standardization exists.

Certificates, Licenses, Registrations

• Valid driver’s license and satisfactory driving record are required at the time of hire and periodically thereafter.
• HRCI or SHRM certifications preferred

TOOLS AND/OR EQUIPMENT

This position uses a computer extensively with demonstrated abilities in the use of Microsoft products as well as other common office type equipment. 

WORK ENVIRONMENT

This position may work in various environments including office, factory or home settings.  Employees who are authorized to work from home are expected to comply with all company requirements for core work hours or in-person attendance at company meetings or events.

Pfeiffer Vacuum is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.

If you are an individual with disabilities who needs accommodation or you are having difficulty using our website to apply for employment, please contact Ashley Emanuele at 757-452-5701.

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