Senior Logistics & Import-Export Specialist

Since 1890, Pfeiffer Vacuum has been shaping the vacuum industry with groundbreaking innovations. Every day, over 4,000 employees at 10 production sites and more than 20 sales and service companies worldwide give everything for our customers. With our comprehensive portfolio, we offer solutions for all types of vacuum applications. We are not only driven by highest quality standards. It is our vision to be the most sustainable and fastest growing market player in our industry to drive technology for a sustainable future.    
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Job summary

As a Senior Logistics & Import/Export Specialist at a Manufacturing Site, you are responsible for managing inbound and outbound logistics, import/export operations, and customs clearance while closely coordinating with relevant teams. The role ensures timely material availability for production, compliant export of finished goods, cost optimization, and uninterrupted factory operations.

Key Responsibilities

• Inbound Logistics

• Coordinate import of raw materials, components, and equipment for production.
• Work closely with Planning & Purchasing to ensure material availability in line with MRP and production schedules.
• Monitor shipment status and proactively resolve issues impacting production continuity.

• Outbound Logistics

• Manage export operations of finished goods from factory to customers.
• Work with forwarders to book ships/air/trucks and optimize shipping routes.
• Prepare and control export documentation (Invoice, Packing List, B/L, COO, etc.).
• Ensure on-time delivery and compliance with international trade regulations.

• Import–Export & Customs Compliance

• Implement and control all import and export activities for the factory.
• Handle customs declaration, HS code classification, import/export duties, and FTA benefits.
• Liaise with customs authorities, forwarders, and brokers for compliant and efficient clearance.
• Prepare and manage customs finalization and related compliance reports on raw materials, inventory, consumption norms, and import/export activities as required by Customs Authorities.
• Support post-clearance audits and internal compliance reviews.

• Vendor Management & Cost Optimization

• Manage and evaluate performance of forwarders, carriers, and transport providers.
• Monitor and handle logistics and shipping claims if they arise.
• Negotiate logistics costs, SLAs, and service terms.
• Analyze factory logistics costs and propose cost-saving initiatives.

• Reporting & Continuous Improvement

• Prepare factory logistics KPIs reports: OTIF, lead time, costs, and compliance.
• Identify supply chain risks impacting production and propose mitigation actions.
• Participate in Lean and continuous improvement projects

Qualifications

• Functional Competencies

• Bachelor’s degree in Foreign trade, or related field.
• At least 5 years proven experience in relevant position, or similar role.
• In-depth knowledge of manufacturing logistics, import/export, and customs.
• Strong understanding of Incoterms, HS codes, duties, and factory clearance processes.
• Experience with ERP/SAP, MRP, and warehouse management systems.
• Good at English.
• Good MS Office proficiency

• Methodological Competencies

• Analyze logistics data, costs, and 3PL KPIs.
• Manage multiple tasks in a high-pressure factory environment.
• Resolve issues quickly, prioritizing customer shipments and ensuring uninterrupted production.

💼 Your benefits

⚖️ Work-life balance & well-being

• Schedule: Monday – Friday (08:30 – 16:30) with hybrid option to WFH 4 days/month.
• Employee shuttle service from HCMC.
• 14 days annual leave + 1 fully paid day off for Christmas.
• Premium healthcare insurance package.
• In-depth health check package
• Modern pantry with free coffee.
• On-site sports & entertainment (badminton, table tennis, foosball, darts...)
• Birthday gift/ celebrations.
• Free lunch provided in air-conditioned canteen.

💰 Comprehensive financial rewards

• Competitive salary aligned with market standards.
• 100% salary payment during the probation period.

• Social Insurance contributions paid on the full gross salary.

• • Monthly KPI bonus, lucky money, 13th-month bonus, and annual performance bonus tied to company performance.
• Childcare allowance.

🚀 Growth & culture

• Continuous learning with in-house training and an annual budget dedicated to your external skill development.
• A friendly, collaborative international environment with annual team-building trips and Year-End parties.

#LI-HN1

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Requisition ID: 2873