Warehouse Specialist

Since 1890, Pfeiffer Vacuum has been shaping the vacuum industry with groundbreaking innovations. Every day, over 4,000 employees at 10 production sites and more than 20 sales and service companies worldwide give everything for our customers. With our comprehensive portfolio, we offer solutions for all types of vacuum applications. We are not only driven by highest quality standards. It is our vision to be the most sustainable and fastest growing market player in our industry to drive technology for a sustainable future. Apply now and make our success story yours too!

SUMMARY

The Warehouse Specialist is responsible for overseeing daily warehouse operations, ensuring inventory accuracy, and managing the safe, timely, and accurate handling of materials and finished products. This role leads investigations into inventory discrepancies, implements corrective actions, and partners with cross-functional teams to improve operational efficiency and inventory integrity.

The ideal candidate demonstrates strong organizational and recordkeeping skills, exceptional attention to detail, and a proactive problem-solving mindset.

ESSENTIAL DUTIES AND RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Exercise of judgment, discretion, and tact in all business matters and business relationships is required. Strong interpersonal skills and the ability to maintain clear and cooperative working relationships with co-workers and demonstrate regular attendance and punctuality are essential. The organization’s leadership promotes collaborative problem solving in both formal and informal work teams. Participation in and contribution to teamwork within the organization is required. Necessary interpersonal skills include being a self-starter, motivated, creative, flexible, self-confident, deadline oriented and able to multi-task. Employees must follow all quality and safety procedures of the company, including those at customer sites if applicable, and must abide by the corporate Code of Conduct in all situations.

Supervisory Responsibilities - None

Duties

1. Maintain accurate ERP inventory records by ensuring all components are properly issued to projects and consumed, resulting in accurate on-hand inventory levels.
2. Receive and process inbound purchased materials and production parts into inventory.
3. Lead accurate picking, staging, and delivery of production materials and finished goods.
4. Monitor inventory levels and maintain appropriate safety stock.
5. Manage high-value, sensitive, or specialized materials with proper documentation and care.
6. Lead and prepare for annual physical inventory; perform regular cycle counts, reconcile discrepancies, and support internal and external audits.
7. Safely operate advanced material-handling equipment, including forklifts.
8. Support continuous improvement initiatives, including 5S, Lean, and process improvement efforts.
9. Collaborate with cross-functional teams to identify and resolve operational issues.
10. Occasionally assist with the packing and preparation of outbound shipments
11. Perform facilities-related tasks, including general upkeep and operational support

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Tasks require walking, sitting, bending, reaching, mobility, frequent lifting and pushing/pulling. Work requires computer skills (word processing, spreadsheet, and data-entry), attention to detail and accuracy. Communication skills including listening and speaking are required for interaction with other employees, vendors, and customers. Strong interpersonal skills, the ability to balance multiple tasks and any stress associated with the duties and responsibilities of this position are essential requirements in the performance of this job. A valid driver’s license and driving record that is satisfactory to the Company must be demonstrated at hire and periodically thereafter.

Secondary duties with added requirements may be assigned from time to time.

POSITION REQUIREMENTS

Company Values

Pfeiffer Vacuum  believes that we are all suppliers and customers of someone in our organization. Our employees must be able to demonstrate this customer-centric belief - which means that you are value-adding, reliable, performance-driven, innovative, service-minded, and agile – in all of their business activities. We expect that our company values of open mindedness, trust, communication, thinking strategically/being creative, being courageous, accountable, and humble, ethical sensitivity/compliance, resilience/facing diversity and fostering a culture of empowerment, engagement and collaboration will drive the actions of our employees.

General Qualifications:

Candidates must possess strong organizational abilities, exceptional attention to detail, and effective problem-solving skills. The role requires the ability to manage multiple priorities simultaneously and to perform effectively under tight and frequently changing deadlines in a fast-paced business environment.

Education and/or Experience

• Associates degree or Higher Required
• 2–5 years of experience in supply chain or inventory control
• 3–5 years of experience working with an ERP system
• Strong interpersonal, communication, and leadership skills
• Experience with SAP S/4 Hana - Preferred
• Familiarity with Sales & Operations Planning (S&OP) - Preferred

Language Skills

Fluency in English, both written and verbal, is required. This role involves regular communication through reports, emails, schedules, and other professional correspondence.

Mathematical Skills

Strong mathematical aptitude is preferred.

Reasoning Ability

The ability to multitask and perform effectively in a fast-paced environment while maintaining structured and disciplined processes is essential. Candidates must be capable of understanding organizational requirements, solving both routine and complex problems, and adapting to situations with limited standardization.

Certificates, Licenses, Registrations

A valid driver’s license and a satisfactory driving record are required at the time of hire and throughout employment.

TOOLS AND/OR EQUIPMENT

This position requires extensive computer use, including proficiency with Microsoft Office applications and ERP systems (SAP Preferred).

WORK ENVIRONMENT

This position requires working in a warehouse and office environment. 

Pfeiffer Vacuum  is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.

If you are an individual with disabilities who needs accommodation or you are having difficulty using our website to apply for employment, please contact Danielle Clair at 530-841-9150.

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