Executive Assistant

Busch Vacuum Solutions is a leading manufacturer of vacuum pumps, compressors, and blowers for use in industries such as semiconductor manufacturing, food processing, metallurgy, biomedical, and material handling.

Busch Vacuum Solutions has an immediate direct hire opportunity available for an Executive Assistant at our headquarters in Virginia Beach, Virginia!

The Executive Assistant provides high-level support to the President including heavy calendar management and successful coordination of business meetings. They serve as liaisons between The President and other departments within the organization. They exercise independent judgment in the resolution of administrative problems. They prioritize and manage multiple projects simultaneously with little or no supervision.

If you are a highly organized, detail-oriented individual, apply NOW for an opportunity to find out why Busch is an amazing place to work!

Job Responsibilities

• Manages the President’s calendar, requiring interaction with internal and external executives and assistants to schedule a variety of business meetings.
• Schedules and attends meetings on behalf of the President, taking notes and recording minutes.
• Receives incoming communication or memos on behalf of the President, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Makes travel arrangements and reservations for the President as needed.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents.
• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
• Plans and leads the coordination of all Corporate special events.
• Uses various software applications such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate, and/or format data and/or reports
• Maintains the highest level of confidentiality.
• Performs other duties as assigned

Required Experience

• 5+ years’ experience as an executive administrative assistant supporting a CEO/President.
• Demonstrated interpersonal skills and proficiency in business vocabulary to effectively represent the executive and the company to outside parties: Required
• Associate’s degree (two-year college or technical school): Required
  • Field of Study:  Business or similar
  • Bachelor's Degree (four-year college or technical school): Preferred
• Proficient with Microsoft Excel, Word, PowerPoint, and Outlook: Required
• Experience with SharePoint: Preferred
• A Current and valid driver’s license must be maintained throughout employment that meets Busch insurance standards.

Personal Qualifications

• Work with a high level of initiative, be self-motivated, and possess professional maturity
• Be detail, goal, and safety oriented
• Must be organized and maintain a clean and orderly workspace
• Must possess a positive attitude, be dependable, and trustworthy
• Work independently or as a team, as necessary, to fulfill department and Busch goals and objectives
• Possess strong oral and written communication skills in English

Job Requirements

• Ability and willingness to pass a 10-panel drug screen, 7-year criminal history check
  • Most felonies are a disqualifier, misdemeanors are considered on a case-by-case basis
• Must be willing and able to utilize all required PPE
• Willingness to travel domestically for training
• Valid Drivers’ License must be maintained throughout employment that meets Busch insurance standards
• Bilingual Spanish, Portuguese or German Language: Preferred

Physical Requirements

• Constant standing, walking, sitting and using a computer, lifting/carrying/pushing pulling up to 10lbs
• Frequent standing, walking, sitting, lifting/carrying/pushing pulling up to 10lbs
• Occasional climbing, squatting, kneeling, bending, reaching outward and/or above the shoulder, and lifting/carrying/pushing pulling up to 25lbs
• All applicants must be able to hear and see audible and visual alarms and must be able to wear all required PPE, such as safety shoes, electrical hazards, safety glasses, and hearing protection.

Benefits & Opportunities

Busch Vacuum Solutions offers an attractive benefits package, which includes medical, dental, vision, EAP, tuition reimbursement, Legal Plan, 401K, PTO, and more!

Opportunity for growth and advancement via on-the-job training, paid training/certifications, tuition reimbursement, and opportunities for advancement within the company. Busch values promoting from within!

Work Environment

Heated and Air-Conditioned Office environment.

Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions. To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily.

Why work for Busch Vacuum Solutions?

As diverse and boundless as the world of vacuum is, so are the jobs and tasks at Busch. We welcome all talents, regardless of education, age, gender, or nationality; worldwide.