Executive Assistant

Busch Vacuum Solutions is a leading manufacturer of vacuum pumps, compressors, and blowers for use in industries such as semiconductor manufacturing, food processing, metallurgy, biomedical, and material handling.

Busch Vacuum Solutions has immediate direct-hire opportunities for an Executive Assistant at our Manufacturing location in Virginia Beach, VA!  

The Executive Assistant provides high-level support to the General Manager including calendar management, successful coordination of internal or external business meetings and events, as well as travel management for all employees within the company. They exercise independent judgment in the resolution of administrative problems. They prioritize and manage multiple projects simultaneously with little or no supervision.

 If you are a highly organized, detail-oriented individual, apply NOW for an opportunity to find out why Busch is an amazing place to work!

Job Responsibilities

• Manages the General Manager’s calendar, requiring interaction with internal and external executives and assistants to schedule a variety of business meetings.
• Schedules and attends meetings on behalf of the General Manager, taking notes and recording minutes.
• Makes travel arrangements and reservations for the General Manager as well as for all employees within the company as needed.
• Performs clerical and administrative tasks, including drafting letters, memos, invoices, reports, and other documents.
• Performs office tasks, including maintaining records, ordering supplies, and performing basic bookkeeping.
• Plans and supports the coordination of all Corporate special events.
• Uses various software applications such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate, and/or format data and/or reports.
• Maintains the highest level of confidentiality.
• Performs other duties as assigned.

Required Experience

• Five years or more of experience as an Executive administrative assistant.
• Demonstrate interpersonal skills and proficiency in business vocabulary to effectively represent the executive and the company to outside parties. Required
• Proficient with Microsoft Excel, Word, PowerPoint, and Outlook: Required
• Experience with SharePoint: Preferred
• Current and valid driver’s license must be maintained throughout employment that meets Busch insurance standard

Personal Qualifications

• Work with a high level of initiative, be self-motivated, and possess professional maturity
• Be detail, goal, and safety oriented
• Must be organized and maintain a clean and orderly workspace
• Must possess a positive attitude, be dependable, and be trustworthy
• Work independently or as a team, as necessary, to fulfill department and company goals and objectives
• Possess strong oral and written communication skills in English

Job Requirements

• Ability and willingness to pass a 10-panel drug screen, 7-year criminal history check
• Most felonies are a disqualifier, misdemeanors are considered on a case-by-case basis
• Must be willing and able to utilize all required PPE
• Ability and willingness to travel (up to 10%) domestically and internationally

Benefits & Opportunities

 Attractive benefits package, which includes medical, dental, vision, EAP, tuition reimbursement, Legal Plan, 401K, PTO, and more! 

Opportunity for growth and advancement via on-the-job training, paid training/certifications, tuition reimbursement, and opportunities for advancement within the company.  

Work Environment

Office Environment, Climate controlled.  Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions. To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily.