Contract Specialist

Date:  Jun 23, 2024

Virginia Beach, VA, US, 23452

Busch Vacuum Solutions is a leading manufacturer of vacuum pumps, compressors, and blowers for use in industries such as semiconductor manufacturing, food processing, metallurgy, biomedical, and material handling.


Busch Vacuum Solutions has an immediate direct hire opportunity open for a Contracts Specialist at our headquarters in Virginia Beach, Virginia! 


The Contracts Specialist position is responsible for supporting contracts and related business processes throughout all stages of the contract lifecycle. This role will support a broad cross-section of the company with their day-to-day business contract needs, including supporting sales, service, supply-chain, Finance and other departments.


Our ideal candidate has previous experience administering contracts and is familiar with legal requirements and terms of use. Ultimately, the candidate should ensure all our contracts/agreements conform to legislative requirements and meet our company goals.


If you are a highly motivated and detail-oriented individual, apply NOW for an opportunity to find out why Busch Vacuum Solutions is an amazing place to work!


Job Responsibilities

  • Create contract summaries and ensure compliance with corporate approval and signing authority matrix policy.
  • Prepare and disseminate information to appropriate employees and stakeholders regarding contract status, which will include all correspondence, changes/deviations, amendments, clarifications; facilitate vendor and stakeholder meetings
  • Maintain a comprehensive knowledge of contractual terms and conditions and general business practices
  • Responsible for day-to-day interface with external customers, vendors, and company management on contractual matters related to all contracts. Explain terms and conditions to managers and interested parties.
  • Review contracts for conformity with standard terms, identify risks, recommend revisions, and negotiate changes
  • Focus on handling both government and commercial contracts and coordinating with procurement
  • Assist with the development of standard template language to be used in contracts.
  • Ensure protection of company's contractual/risk posture and adherence to company policies
  • Maintain files for assigned contracts
  • Maintain and provide status tracking from request to execution
  • Collaborate effectively with other Department or Business Units (sales and service team, technical team, project management office, account managers, accounting/finance) during all phases of the contract lifecycle
  • Audit, maintain and update contractual records, changes, status reports, and other pertinent information or documents.
  • Ensure that employees understand and comply with company contractual obligation.
  • Conduct special projects as assigned.
  • Align departmental goals and projects in support of company objectives



Required Experience

  • Bachelor’s Degree in Business Administration
    • Additional qualification in law is a plus.
  • Minimum 3-5 years of experience in Contract negotiation or Business law
  • Knowledge of legal requirements involving contracts
  • Hands- on experience, working with contract redlining and familiarity with contracting process
  • Knowledge of FAR (Federal Acquisition Regulation), DFAR (Defense Federal Acquisition Regulation), CFR (Code of Federal Regulations) and other related regulations is a plus.
  • Proficient use of MS Office Products: Word, Excel, Outlook, SharePoint. Prior experience with ERP (Enterprise Resource Planning) and CRM (Customer Relationship Management) systems is a plus
  • Valid Drivers’ License (must be maintained throughout employment that meets Busch insurance standards): Required


Personal Qualifications

  • Work with a high level of initiative, be self-motivated, and possess professional maturity
  • Be detail, goal, and safety oriented
  • Possess good analytical, decision-making, and problem-solving abilities 
  • Possess good work values, ethics, and integrity
  • Must be organized and maintain a clean and orderly workspace
  • Work independently or as a team, as necessary, to fulfill department and Busch goals and objectives
  • Possess strong oral and written communication skills in English
  • Must be dependable and display an ongoing commitment to continual learning and development.


Job Requirements

  • Ability and willingness to pass a 10-panel drug screen, 7-year criminal history check
    • Most felonies are a disqualifier, misdemeanors are considered on a case-by-case basis
  • Must be willing and able to utilize all required PPE
  • Ability and willingness to travel (up to 10%) domestically and internationally


Physical Requirements

  • Constant reaching outward, lifting/carrying/pushing pulling up to 10lbs
  • Frequent standing, walking, sitting, lifting/carrying/pushing pulling up to 10lbs
  • Occasional climbing, squatting, kneeling, reaching above the shoulder, and lifting/carrying/pushing pulling up to 50lbs
  • All applicants must be able to hear and see audible and visual alarms and must be able to wear all required PPE, such as safety shoes, electrical hazards, safety glasses, and hearing protection.


Benefits & Opportunities


Busch Vacuum Solutions offers an attractive benefits package, which includes medical, dental, vision, EAP, tuition reimbursement, Legal Plan, 401K, PTO, and more! 


Opportunity for growth and advancement via on-the-job training, paid training/certifications, tuition reimbursement, and opportunities for advancement within the company.  Busch values promoting from within!


Work Environment


Temperature controlled office environment.


Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions. To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily.


Why work for Busch Vacuum Solutions?


As diverse and boundless as the world of vacuum is, so are the jobs and tasks at Busch. We welcome all talents, regardless of education, age, gender, or nationality; worldwide.


Nearest Major Market: Virginia Beach